RoboCup Asia-Pacific 2017

Important information about the registration process, fees, periods, and cancellation policy.
PLEASE READ THIS INFORMATION CAREFULLY!

Please direct all general registration questions and inquiries via email to nantida@robocup-ap2017.org

Please direct any questions regarding the distribution of letters of invitation via email to visa@robocup-ap2017.org

Overview of the Registration Process

Registration

Only qualified teams can register. Please wait until your league qualifies the teams and your team will be available in the registration system. There are username and password required, which we will send to the team leaders of the qualified teams.

Registration proceeds separately for each qualified team. When registering a team, the first registrant will automatically be implied as “a team leader". In addition to registering your team, all team leaders and team members need to register as Faculty/Staff or Student participants.

Registration Guideline

REMARK:

TEAM REGISTRATION FEE (Major/Junior) is required only one time when registering a team. Please recheck order summary before submitting the registration.

REGISTRATIONS ARE ONLY COMPLETE WHEN PAYMENT IS RECEIVED.
Credit card payments are immediately validated. The other available method of payment takes time. No registration is considered complete until full payment is received.

All fees are in US Dollars (USD).

The participants from the countries requiring visas

The necessary documents including the Invitation letter for VISA application will be sent by post to the participants at our very earliest convenience after the registration is COMPLETE. Please wait patiently for the payment to be complete. If you still have questions, please email to visa@robocup-ap2017.org

RCAP MAJOR Leagues Registration - Dates and Fees

QUALIFIED TEAMS ARE ORGANIZED BY LEAGUE. NO MAJOR TEAM CAN REGISTER AFTER 24 NOV 2017. TEAM MEMBERS CAN ONLY REGISTER AFTER THEIR TEAM REGISTRATION IS COMPLETE.

Date Participants Registration Fee
Call for participation to be sent: Thursday, 10 Aug 2017    
Pre-registration: 10 Aug – 25 Sept 2017    
Announcement of qualified teams: 10 Oct 2017    
Early registration: 10 Oct – 14 Nov 2017
Team
Faculty/Staff
Student
Individual*
USD 590
USD 385
USD 285
USD 385
Regular registration 15 Nov-24 Nov 2017
Team
Faculty/Staff
Student
Individual*
USD 690
USD 435
USD 330
USD 435
Late registration 25 Nov – 8 Dec 2017
Team
Faculty/Staff
Student
Individual*
NOT AVAILABLE
USD 485
USD 385
USD 485

RCAP JUNIOR Leagues Registration - Dates and Fees

QUALIFIED TEAMS ARE ORGANIZED BY LEAGUE. NO JUNIOR TEAM CAN REGISTER AFTER 24 NOV 2017. TEAM MEMBERS CAN ONLY REGISTER AFTER THEIR TEAM REGISTRATION IS COMPLETE

Date Participants Registration Fee
Call for participation to be sent: Thursday, 10 Aug 2017    
Pre-registration: 10 Aug – 25 Sept 2017    
Announcement of qualified teams: 10 Oct 2017    
Regular registration 15 Nov-24 Nov 2017
(No team registration accepted after 10 Nov 2017)
Team
Faculty/Staff
Student
Individual*
USD 160
USD 160
USD 160
USD 160
Late registration 25 Nov – 8 Dec 2017
Team
Faculty/Staff
Student
Individual*
NOT AVAILABLE
USD 290
USD 290
USD 290

RCAP Challenge (MAJOR) Registration - Dates and Fees

QUALIFIED TEAMS ARE ORGANIZED BY LEAGUE. NO MAJOR TEAM CAN REGISTER AFTER 24 NOV 2017. TEAM MEMBERS CAN ONLY REGISTER AFTER THEIR TEAM REGISTRATION IS COMPLETE.

Date Participants Registration Fee
Call for participation to be sent: Friday, 8 Sept 2017    
Pre-registration: 8 Sept – 15 Oct 2017    
Announcement of qualified teams: 18 Sept 2017    
Early registration: 10 Oct – 14 Nov 2017
Team
Faculty/Staff
Student
Individual*
-
USD 385
USD 285
USD 385
Regular registration 15 Nov-24 Nov 2017
(No team registration accepted after 10 Nov 2017)
Team
Faculty/Staff
Student
Individual*
-
USD 435
USD 330
USD 435
Late registration 25 Nov – 8 Dec 2017
Team
Faculty/Staff
Student
Individual*
NOT AVAILABLE
USD 485
USD 385
USD 485

PAYMENT METHOD

Our registration web site offers the following payment options:

  1. Credit Card (Visa, Mastercard, AMEX). THIS IS THE PREFERRED METHOD.
  2. Wire Transfer (USD). (Available until 25 November 2017)

Registration will be considered complete only if the amount due is received IN ITS TOTALITY IN US DOLLARS in the bank account on or before the respective date (e.g., October 28th, for early registration). It is your responsibility to ensure that this will be the case. In order to help expedite the payment process, we ask that you please send your check number or wire transfer transaction information to rcap2017.register@gmail.com.

VISAS, CANCELLATION & REFUND POLICY

Participants from some countries do require a visa for Thailand.

For those who need a visa, here is the policy:

The necessary documents including the Invitation letter for VISA application will be sent to a team member once the team registration and the team member registration have been completed, i.e., payment has been received. There will be no exceptions.

Full registration amount (except for a handling charge of USD 100 per person, and USD 100 for the team if the team is also cancelled) will be refunded only if:

  • Visa application was not successful
  • Registration was completed (i.e., payment received) by 31 October 2017
  • Cancellation is requested on or before 1 November 2017

Cancellation must be notified to the organizer in writing by e-mail at nantida@robocup-ap2017.org

In case of cancellation due to bad weather or other uncontrollable factors, no refund will be considered. All fees will not be refunded when withdrawal is due to the registrant being unable to make his / her own travel arrangement.

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